Skip to main content

How I Plan My Day With Google Calendar (Step-by-Step Guide)

How I Plan My Day With Google Calendar (Step-by-Step Guide)

Introduction: Why Use Google Calendar to Plan Your Day?

In this guide, I’ll walk you through my step-by-step process for planning your day using Google Calendar.
Before You Begin (Important Assumptions)
1. Basic Time-Management Skills
2. Basic Energy-Management Skills
3. Meaningful Goals
4. Specific Habits
5. A Growth MindsetThe exact daily planning system I use to stay organized, focused, and productive.

If you want to stay consistent with your goals, avoid overwhelm, and make sure your most important tasks get done, Google Calendar is one of the simplest tools you can use.

Before using this daily planning system, make sure you have:
You understand how to:
  • capture tasks
  • organize them
  • process them
  • review them
  • take action
If not, search YouTube for a short summary of Getting Things Done by David Allen.

You know:
how long you need to sleep
which foods drain your energy
when your mental energy peaks

You have goals you genuinely care about achieving.

You’ve identified the habits that move you closer to your goals.

You understand that the process may feel uncomfortable at first, but it will eventually “click.”

Step-by-Step: How to Plan Your Day Using Google Calendar

Step 1: Identify the Projects You Need to Complete


Step 2: Choose the Most Urgent and Important Task

Step 3: Break the Project Into Actionable Steps

Step 4: Arrange Tasks in the Best Order

Step 5: Estimate How Much Time Each Task Will Take

Step 6: Block the Tasks Into Google Calendar

Step 7: Schedule Tasks Based on Your Energy Levels

Step 8: Add Buffer Time

Step 9: Review Your Calendar Before Bed

Step 10: Adjust Tomorrow’s Plan If Needed

Step 11: Set a Loud Morning Alarm

Step 12: Place Your Phone Away From Your Bed

This forces you to physically get out of bed to turn off the alarm.

Step 13: Ensure Your Phone Is Fully Charged

Step 14: Visualize Your First Hour
Mentally rehearse your morning routine.

Step 15: Go to Bed Early and Turn Off the Lights

Step 16: Start Your Day With the First Task
Have a routine for waking up fully.
Example: A short prayer walk.

Step 17: Track Your Progress Using Color Codes
  • My Google Calendar color system:
  • Green: Completed
  • Red: Missed
  • Yellow: Showed up but the other party didn’t

Step 18: When Notifications Come In, Pause and Act
If you must delay, set a short reminder.

Step 19: Check Your Calendar Every Two Hours
Use natural time cues:
 8 AM, 10 AM, 12 PM, 2 PM, 4 PM, 6 PM, 8 PM, 10 PM.

Step 20: Plan Your Next Day Around 4–4:30 PM
Your calendar should be a living document.

Step 21: Evening Review at 8:30 PM
For every red task, write down one corrective action.

Step 22: Update Your Calendar With These Insights

Step 23: Repeat Daily

Step 24: Do a Weekly Planning Session on Sunday

Block out the major time slots for your week.

Conclusion
That’s the full system I use to plan my days with Google Calendar.
 I’ll be creating a full training video on this for my YouTube channel.
 If this interests you, check out the channel and turn on notifications so you don’t miss it.
— Eli
 Stay exceptional.
Labels:

Comments

Post a Comment

Popular posts from this blog

NO MOTIVATION TO STUDY? READ THIS.

"Why!? Eli Why?!!" My roommate playfully yelled at me as he dropped his computer game controller and clapped his hands for effect.  "Why?!"(Clap) "Eli" (Clap, Clap) "Why?!" (Clap).  It was 2:30 AM, and just about two weeks into the semester. I had woken up to the sound of my alarm, grabbed my books, and was about to head off to the study room. My roommate was baffled and couldn't see any reason why I should be heading to the study room to learn at 2:30 AM, when the semester had just started.  So, to his question, I simply smiled and replied, "You don't know where I'm coming from, you don’t know." I then continued my journey to the study room, where I had a productive study session. Who studies two weeks into the semester?  Someone who has a strong 'WHY.' Someone whose 'WHY' for wanting to perform better in school doesn't conform to the typical expectations of most university students.  You se...
Post a Comment
Read more

Your First Big Fall (And How to Recover From It)

You start with fire. Tasks? Done. Habits? Consistent. Energy? High. You tell yourself: “This is it! I’m finally going to stick to this and become the best version of myself.” Then it happens. You miss a day. You brush it off. Then it becomes 2 days. Then 3. Suddenly you’re ashamed. You don’t want to report back to your coach. You feel like you’ve let them down. “Maybe someone else deserves their time. Someone better.” Lies. Lies. Lies. I’ve coached people on and off for the last 4 years. Every single one of them hits this wall. I call it The First Big Fall. WHY IT HAPPENS It’s not because you’re lazy. It’s not because you’re weak. It’s simply part of the process. And if you’re my student reading this, I may have sent this to you ahead of time so you know exactly what to do when it happens. Like Brendon Burchard says: “The best time to study the map is before you enter the forest.” Step 1: Return The solution is simple: Return. Go back to your coach. Tell the truth about what caused the...
Post a Comment
Read more

What Happens When You Stop Focusing on Goals and Start Building Habits Instead?

My habit completion tracker from June 2025 For 2025, my slogan has been: “Forget about goals and focus on habits. The goals will take care of themselves.”  Since June, I’ve been more consistent with my habit tracking than in all the previous years combined, and the results have been remarkable by the grace of God. I’ve applied the same framework with my personal development clients, and I’ve noticed that most of them seem surprised when I ask them to perform a simple habit and report on it daily. What’s even more surprising for many, even if they don’t admit it, is how hard it actually is. Maybe you’ve tried it yourself: tried to stay consistent with a single habit for 30 days, only to struggle day after day. At some point, you probably paused and thought, “Wow! What’s wrong with me? Why is this so hard?” A simple trick that has helped me stay consistent with most of my habits this year is to first develop the habit of tracking my habits. Yes, I know it sounds strange, but here’...
Post a Comment
Read more